Workflowy |Note, List, Outline

Workflowy |Note, List, Outline is the distraction-free app that transforms how you capture ideas, organize tasks, and collaborate in real time. Whether you're managing a simple to-do list or architecting complex nested hierarchies, this powerful yet intuitive tool adapts to your workflow.

Capture and organize information effortlessly. Jot down notes and ideas instantly, then structure them however you need using infinite nesting—no limits on depth or complexity. Tag items with #hashtags and @assign them to team members for quick access and accountability. Mark tasks complete with a single swipe, and use kanban boards to visualize your workflow and track progress across projects. When inspiration strikes, upload photos and files directly, or embed YouTube videos and tweets to keep everything in one place.

Collaboration and real-time sync keep your team aligned. Share notes and work together seamlessly with simple permission controls. All your changes sync automatically across your phone, tablet, and desktop—whether you're online or working offline. Nothing gets lost. Auto-save and backup features mean your data is always safe, with optional automatic backups to Dropbox for extra peace of mind.

Find what you need instantly with powerful search and filtering. Scan your entire Workflowy database in seconds using global text search, then narrow results with filters and tags. Expand and collapse lists to focus on what matters, tap and drag to reorganize, and use mirrors to create live copies of sections you reference frequently. Highlight important text, star critical items, and add date tags to stay on schedule. Mobile keyboard shortcuts speed up your workflow, while multi-factor authentication keeps your account secure.

Trusted by leaders and creators worldwide—from CEOs of billion-dollar companies to New York Times journalists, Slack founders, bestselling authors, and thousands of entrepreneurs, engineers, scientists, and students—Workflowy |Note, List, Outline has proven itself as the go-to tool for anyone serious about managing their information and maximizing productivity.